3 Easy Ways To Password Protect Your USB Stick

by Tina Sieber

USB thumb drives are small, portable, and can be read on any device with a USB port. These features make them the perfect vehicles to transport data between computers. Due to their portability, however, they are also easily lost. Thus sensitive files callired on a USB stick should always be protected.

Unfortunately, you cannot simply password protect your entire USB stick, like you have password protected your Facebook account. Tools that will seriously protect your your data, all work with encryption. Unless you want to invest in a secure flash drive with hardware encryption, you can use freeware applications to achieve a similar level of protection. This article summarizes some of the easiest ways to password protect files and folders on your computer.

1. Manually Save Files With a Password

As mentioned above, you can't safely password protect your entire USB stick without using encryption. However, if you shy away from the time consuming encryption process of entire folders and need a really quick way to only protect a few selected files, maybe you can simply save those with a USB password.

Many programs, including Word and Excel, allow you to save files with a password. For example in Word, while the document is open, go to >Tools > Options and switch to the Security tab. Now enter a Password to open, click OK, re-enter the password when asked, and finally save your document and don't forget the password.

2. Create An Encrypted & Password Protected Partition With Rohos Mini Drive

Many tools can encrypt and password protect your data. Most, however, require Administrator rights to run on any given computer. Unfortunately, this is also the case for one of the best encryption tools: TrueCrypt. Tools like these are not a viable solution if you need to securely transfer data to a computer where you do not have Administrator rights.

Rohos Mini Drive, on the other hand, is a tool that will work whether or not you possess Administrator rights. The free edition can create a hidden, encrypted, and password protected partition of up to 2GB on your USB flash drive. The tool uses automatic on-the-fly encryption with AES 256 bit key length. Thanks to the portable Rohos Disk Browser, which is installed directly on your flash drive, no encryption drivers need to be available on the local system. Subsequently the protected data will be accessible anywhere.

Once you have created a password protected and encrypted container on your external drive, you can open it by clicking the Rohos Mini.exe icon from the root folder. After entering the password, your Rohos disk will be mounted and accessible via your Computer, i.e. the directory of all drives and partitions connected to your system. To close your Rohos partition, right-click the Rohos icon in the Windows taskbar notification area and select Disconnect.

A more detailed description of Rohos Mini Drive can be read in my PDF guide The Office Worker's 101 Guide to a USB Thumb Drive.

3. Lock Your Flash Drive with USB Safeguard

Like Rohos Mini Drive, USB Safeguard is a portable app that runs directly from your flash drive and thus does not require Administrator rights on the local computer. It uses on-the-fly AES 256 bit encryption. The free version is limited to drive size of 2GB.

Download the usbsafeguard.exe and copy it to your USB flash drive. Run it from your flash drive and enter a password to lock the drive. To unlock it, run the file again and enter the password. The locking procedure must be repeated every time you want the drive to be locked as the tool will remember its last status, i.e. locked or unlocked. This also means that you can change the password every time you use USB Safeguard.

7 Important Email Security Tips You Should Know About

by Joel Lee

Internet security is a topic that we all know to be important, but it often sits way back in the recesses of our minds, fooling ourselves into believing that "it won't happen to me". Whether it's the destructive force of the newest virus or just the hacking attempts of a newbie scriptkiddy, we're always only one click away from dealing with a security mess that we'd rather not confront. Nowhere is this truer than in our emails.

Mat Honan wrote a fascinating articleover at Wired about Internet security and about how he became a victim of various online security flaws. In it, he wrote, "[The] security lapses are my fault, and I deeply, deeply regret them". He hits home on a very serious truth: in most of the cases where we face hiccups in security, we can trace the issue back to our own ignorance and negligence.

Safe online practices are important to keeping your online identity unadulterated and free from viruses, hackers, and all sorts of Internet-based shenanigans. And the best place to start? Your inbox.

Here are some simple yet important security tips you should know in order to keep your email account as secure as possible.

1. Use Separate Email Accounts

If you're like most people, your email account is probably the centralized hub of your personal activity. All of your Facebook notifications, website registrations, newsletters, messages, etc. get sent to your email box, right? That means you're putting all of your eggs in one basket - if that basket happens to fall, you'll lose all your eggs with it.

In other words, if you bring all of your activity into a single email account, what happens when someone breaks into it? I'd say it's plausible that they would gain access to everything else. This is why you should use multiple email accounts.

Having separate email accounts will not only help boost your security, but also your productivity. Imagine if you could consolidate all of your work emails into a single work account; all of your friends and family communicate with your personal account; you have a recreational account for various websites; and a throwaway account for potential spam links. This way, if someone hacks your work account, all of your personal emails are still safe.

2. Create A Unique Password

Going along with the multiple account idea, you should also have an entirely unique password for each of your email accounts. Even if you decide to keep one "master" email account, make sure that its password is 100% unique.

Using one password for all of your accounts is a rookie-level mistake. Suppose someone did hack into your personal email and they see all of your incoming Facebook notifications, eBay reminders, and more. Any half-wit hacker will test those accounts with the same password as your email account-and in your case, they would succeed.

This is common advice, I know, but so many people still neglect it. Admittedly, for the longest time, I too used the same password for literally every account that I had. When one of my friends figured out my password (without messing with anything, thankfully), I knew it was time to wise up.

3. Beware Of Phishing Scams

When dealing with a particular company or product that requires account information, have you ever seen the following message: "Never give away your personal information. We will never ask you for your password." When someone sends you an email asking you for your personal information, you know right away that it's a trick.

But there's another level to this scam and it's called "phishing." Basically, malicious users will imitate and impersonate high-profile websites (e.g., eBay, Amazon, Facebook, etc.) and say that they're experiencing trouble with your account; all you have to do to fix it is to send them your username and password to verify your authenticity. Sometimes they'll even link you to a false website that looks exactly like the real thing.

Be wary. In fact, whenever your personal information is ever brought up in a non-face-to-face capacity, your scam detector should go off loud and clear.

4. Never Click Links In Emails

Phishing brings me to my next point. Whenever you see a link in an email, 99% of the time you should not click on it. The only exceptions are when you're expecting a particular email, such as a forum registration link or game account activation email. Things like that.

If you receive a spam email that tries to sell you a particular service or product, never click on any of the links inside. You never know where they'll lead you. Sometimes they might be safe; other times they'll bring you straight to the doors of hell and swarm you with malware and viruses.

If you get an email from your bank or any other service (e.g., bill payments), always visit the website manually. No copy and paste. No direct clicking. You'll thank yourself later.

5. Do Not Open Unsolicited Attachments

Attachments are a tricky thing when it comes to email. If you're expecting something from a buddy or an uncle, then sure, go ahead and open the attachment. Have a laugh at the funny photo they sent you. It's all good when you knowthe person sending the attachment.

But if the email is unsolicited, never open any attachments. Even if the file looks innocent, you could be in for a world of hurt. Filenames can be spoofed. JPEGs could be EXEs in disguise and those EXEs will run as soon as they're downloaded. And then you'll have a virus on your hands.

6. Scan For Viruses & Malware

If you open an email and it seems suspicious in any way, go ahead and run a malware and virus scanner. Not every spam email will infect you with a virus and it may seem like overkill to run a malware scanner every time you open a fishy email, but it's better to be safe than sorry. The one time that you decide to let it go could be the time your computer loads a keylogger.

7. Avoid Public Wi-Fi

And lastly, avoid checking your email when you're on public Internet. Yes, I know that when you're waiting for an airplane to reach your gate, it can be tempting to whip out your smartphone or laptop and check for new messages. Unfortunately, public Wi-Fi can be extremely insecure.

There are programs out there called "network sniffers" that run passively in the background of some hacker's device. The sniffer monitors all of the wireless data flowing through a particular network - and that data can be analyzed for important information. Like your username and password.

It's strange that as the years go by, security grows tighter in some ways and we remain just as vulnerable as we've always been in other ways. Email security comes down to common sense and careful decisions. Don't let laziness and convenience overshadow your desire for protection and peace.

Image Credits: Email Key Via Shutterstock, Password Via Shutterstock, Phishing Via Shutterstock, Internet Scam Via Shutterstock